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Alderson Main Street Meeting Minutes March 2023
MEMORANDUM FOR RECORD
SUBJECT: Meeting Minutes (DRAFT)
The
monthly
meeting
of
Alderson
Main
Street,
Inc
(AMS)
was
held
16
March
2023
at
Big
Wheel
restaurant
at
10
a.m.
Officers
present
were
Don
Sutherland
and
Margaret
Hambrick.
Sheena
Pendley
was not able to be present. Major items are as follows:
1. Previous minutes were approved.
2. Treasurer’s Report: No formal report was provided.
a. There was a high number of booklet sales.
b. The Post Office Box was paid.
c. A number of people have contributed to flower basket watering in memory of Ross Copenhaver.
3. Membership Report: 32 members, up three from last meeting.
4. Old Business:
a. Christmas Tea Recipe Book: no change.
b.
Composition
of
Finance
Committee:
no
change.
Immediately
following
the
meeting,
Doris
Griffith
volunteered to be a member of the Finance Committee.
c. Lamppost Decorations: Don continues to work with the Mayor on finalizing plans.
d. Depot door and floor tile: no change.
e.
The
Annual
Planning
Calendar
was
reviewed.
Version
control
will
be
noted
by
the
date
in
the
upper
left
of
the
spreadsheet.
Members
will
reach
out
to
Providing
Pathways
to
see
if
the
organization
is
still
functioning
and
if
they
are
planning
on
a
Rock
the
Block
event
this
year.
Those
present
agreed
to
change
the
date
for
the
Fall
Festival
to
7
October
to
not
conflict
with
Taste
of
Our
Town
on
the
14th.
The
calendar
is a “living document” that will continue to be updated as new events are known.
f. Replenishment of T-shirts for the Depot – no change.
g.
Canopy
Weights
–
the
group
agreed
to
delete
this
item
as
Don
has
spare
45
and
50
lb
dumbbells
and
kitty litter for plastic water bottles.
h. Information Kiosks: One kiosk near the Lion Sculpture is unlocked and we can update the map inside.
i. Strawberry Festival: Sheena will provide an addendum to the minutes as an update.
j. Website: Motion approved to discontinue the website, as it only received 227 unique hits in 12 months.
k. AMS Social: Group agreed to a date of 20 May, 5 to 6:30 pm. Location and details TBD.
l.
Painting
“Alderson
Main
Street”
on
the
two
canopies:
Marcia
has
purchased
the
stencils,
just
waiting
for
warm weather to stretch them out and complete the task.
5. New Business:
a.
Arches
on
the
pedestrian
bridge
need
to
come
down
and
be
stored
in
the
Green
building
so
the
Christmas
Decorations
can
be
moved
from
the
Depot
to
the
Green
Building.
Don
to
coordinate
with
Mayor.
b.
A
question
was
raised
about
potential
donations
to
youth
softball/baseball
with
the
changes
in
ball
league structure. Are the previously paid for banners for AMS still hung at the field? Don to check.
c.
A
question
was
raised
about
youth
activities
in
general
and
perhaps
a
“pet
parade”
for
the
Fall
Festival
in
particular.
Doris
Kasley
volunteers
at
the
Elementary
School
and
could
provide
an
introduction
to
the
Principal for concerned members.
d.
Two
items
of
community
information
were
provided:
VFW
to
assist
with
flags
on
the
bridge
and
a
Scout
Troop is meeting in the basement of the Methodist Church.
6. Next meeting is scheduled for 20 April 23, 10:00 am at Riverview Cafe.
Submitted by: Don Sutherland
Accepted as official minutes: