If you’re not familiar with what
Alderson Main Street has done,
Click on the link below.
Visit Alderson Main Street’s Website
Alderson Main Street Meeting - January 19, 2023
MEMORANDUM FOR RECORD
SUBJECT: Meeting Minutes (DRAFT)
The
monthly
meeting
of
Alderson
Main
Street,
Inc
(AMS)
was
held
19
January
2023
at
Big
Wheel
restaurant
at
10
a.m.
Officers
present
were
Doris
Kasley,
Margaret
Hambrick,
and
Don
Sutherland.
There
were 7 other attendees. Major items are as follows:
1. Previous minutes were read and approved.
2. Treasurer’s Report
(encl 1):
a.
2022
financial
year
data
was
reviewed
and
certain
areas
were
highlighted.
Specifically,
the
Town
Clock
is
still
working,
but
not
keeping
correct
time.
Mayor
has
asked
the
clock
company
to
send
representatives
to
diagnose
the
issue.
There
is
$2K
remaining
in
the
clock
account.
$800
remains
in
flood
insurance
payout. We took in $2,086 in booklet sales.
b. The 2023 budget was presented, with the following comments:
(1)
Motion
was
approved
to
raise
the
fee
for
writing
the
booklets
to
$1,000,
which
leaves
$750
for
printing.
(2) Work is progressing on the IRS Form 990.
(3)
Sheena
reviewed
the
rules
of
the
GVCVB
grant
for
event
advertising.
Advertisements
must
be
targeted
for
platforms
beyond
a
50
mile
radius.
She
is
in
the
process
of
gathering
data
to
support
an
application.
(4) Motion was approved to have the Ice Cream Social on 1 July from 3 to 4 pm at the Train Depot.
(5)
Motion
approved
to
combine
Town
Picnic
and
Halloween
line
items
into
a
new
category
of
Community
Events.
Brief
discussion
of
combining
Town
Picnic
with
Cleanup
Day
at
the
Town
Park
(ballfields).
(6)
Reminder
to
take
the
empty
hanging
flower
baskets
to
Blue
Ridge
Farms
in
preparation
for
Spring. Don and Marcia to transport the baskets.
(7)
Brief
discussion
on
creating
a
recipe
book
focused
on
the
Christmas
Tea.
Motion
approved
to
pay Belinda $500 for creating a recipe book and $250 for printing.
3.
Old
Business:
Don
read
the
response
to
Mr.
Jack
Ballard
for
his
information
and
advice
related
to
AMS activities (encl 2).
4.
New Business.
a.
Doris
Kasley
reminded
the
group
that
she
only
volunteered
to
be
interim
President
for
one
year.
She
submitted
her
resignation,
and
Don
Sutherland
was
elected
President
for
the
remaining
two
years
of
her
term.
b.
Sheena
Pendley
was
elected
to
fill
the
Secretary
position,
and
Margaret
Hambrick
will
continue
as
Treasurer.
c.
Margaret
will
look
at
the
composition
of
the
Finance
Committee
and
will
make
recommendations
for
changes.
d.
Discussion
on
adding
more
months/events
for
lamppost
decorations,
and
perhaps
allowing
individuals
and/or businesses to “permanently adopt” posts. Don to discuss with Mayor.
e. Don and Herbie will address the Depot door and tile that need repair.
f.
Discussion
on
creating
an
annual
calendar
of
major
events
in
Alderson
for
long-range
planning
and
event
de-confliction.
Known
events
that
will
not
change
can
be
posted
for
the
rest
of
the
year
and
with
the GVCVB, while social media can be used for minor events and changes/updates.
g. Motion was approved to replenish sale items at the Depot at a cost of approximately $320 (encl 3).
h.
Herbie
made
a
motion
to
purchase
weights
for
the
two
AMS
canopies.
Request
was
referred
to
the
Finance Committee.
i.
Don
made
a
motion
to
create
an
ad
hoc
committee
to
look
at
the
condition
and
contents
of
the
Information
Kiosks
at
the
Mini-Park
and
the
Lion
Sculpture.
Deferred
until
discussion
can
be
had
with
Mayor on Town’s responsibilities for the kiosks.
j. Sheena will start Strawberry Festival meetings soon.
6.
Next meeting is scheduled for 16 February 23, 10:00 am at Fruits of Labor.
Submitted by: Don Sutherland
Accepted as official minutes: